Rules of the IC of Australia

Rules of the International Tennis Club of Australia

1.     Name

The Club shall be called ‘The International Tennis Club of Australia’

2.     Objects

The Objects of the Club shall be:

2.1  To promote by social union and match play, good fellowship among players who, as members of touring tennis teams, have borne their rackets overseas, or who are or have been active in international play.

2.2  To develop, encourage and maintain the highest standard of sportsmanship and understanding amongst players of all nations.

2.3  To assist in the welcome and hospitality of International and Club players visiting Australia from abroad.

2.4  To provide members with information on clubs and tennis facilities in overseas countries.

3.     Classes of Membership

The Club shall consist of the following classes of membership:

3.1  Ordinary Members

3.2  International Members

3.3  Honorary Life Members

3.4  Associate Members

3.5  Junior Associate Members

4.     Qualifications for Membership

4.1  Ordinary Members shall be persons aged not less than 19 years who shall be Australian Subjects or Permanent Australian Residents who have:

4.1.1      Qualified for inclusion in the men’s or women’s singles, doubles or mixed doubles draws for the official championships of Australia, Wimbledon, France or the USA or;

4.1.2      Been playing members of an official Tennis Australia team which has toured overseas (excluding Seniors and Junior teams unless otherwise approved by Special Resolution) or;

4.1.3      Been included in the Top 20 of the Official Tennis Australia ranking.

4.1.4      Attained a WTA or ATP ranking of at least 1000 from 1988.

4.2  International Members shall be persons who have been members of an International Team competing against an official Australian team.  Provided that he Membership Committee shall have the discretionary power to elect a limited number International Members whom in the opinion of the Members hip Committee merit election by virtue of:

4.2.1      Having qualified for inclusion in the Men’s or Women’s singles or doubles draw for the official championships of Australia, Wimbledon, France or the USA or;

4.2.2      Rendered significant services to International tennis.

Provided that no person shall be elected as an International Member unless he or she is a member and is approved by the International Tennis Club (if any) of the person’s country:

4.3  Honorary Life Members shall be Ordinary members elected at the Annual General Meeting upon the recommendation of the Membership Committee.

4.4  Associate Members shall be persons who acting in an honorary capacity have, in the opinion of the Membership Committee:

4.4.1      Rendered significant services in respect of the Objects of the Club as defined in Rule 2 or;

4.4.2      Rendered Honorary signal service to Tennis Australia and/or to their State or Territory Association and/or;

4.4.3      Have significantly assisted in successfully promoting the game of tennis at the international or national level.

4.5  Junior Associate Members shall be such persons not exceeding 30 in number at any time as shall be under 19 years-of-age and be nominated by Tennis Australia or by their State Association and further be invited to membership by the Membership Committee.

4.6  Definition. In these Rules the following definitions shall apply:

4.6.1      “Member” or “Members” unless otherwise indicated means Ordinary Member(s), International Member(s), Honorary Life Member(s) and Junior Associate Member (s) and in each case shall include male and female members.

4.6.2      “Office Bearer” or “Office Bearers” shall include the President, the three Vice Presidents, the Honorary Secretary, the Honorary Treasurer and the Match Captains.

5.     Election of Members

5.1  The election of Members shall be decided at a meetings of the Membership Committee held prior to the Annual General Meeting in each year and shall be by a majority vote of the Membership Committee in a secret ballot.  The name of each candidate together with their qualifications for membership and seconder (who shall be Ordinary Members) shall be circulated to every Membership Committee prior to the election.  The name of each candidate shall be read out at the Membership Committee Meeting and each candidate shall be eligible for election at that Meeting.  No rejected candidate shall again be proposed until after the expiration of 12 months and no candidate twice rejected by the Membership Committee shall thereafter be eligible for membership of any category without the sanction of the Membership Committee.  Persons elected at a Membership Committee Meeting by secret ballot shall be put forward to the Annual General Meeting for confirmation of their election by simple majority of that Meeting.

5.2  No proposer or seconded shall be required in respect of a candidate for Junior Membership.  Junior Associate Membership shall terminate upon such Member attaining the age of 19 years and Upson such termination the Membership Committee may pursuant to the provisions of Rule 5.1 put forward the name of such person for confirmation of their election pursuant to 5.1.

6.     New Members

Each new Member shall receive from the Honorary Secretary notice in writing of his or her election and shall be requested to pay the Subscription for the current year to the Honorary Treasurer and the payment of such subscription shall be deemed to be acquiescence with and submission to the Rules of the Club by such new Member.

7.     General Committee

7.1  Management of the affairs of the Club subject to the provisions of Riles 8, 9 and 10 shall be vested in a General Committee consisting of up to 10 Ordinary Members t together with a President, not more than three Vice Presidents, two Match Captains, an Honorary Secretary and an Honorary Treasurer.

7.2  Not more than six Ordinary Members resident on the same State shall be eligible for election to the General Committee at any time.

7.3  The General Committee shall comprise not less than one Vice President and not less than one General Committee Member each resident in a State other than New South Wales and Victoria.

8.     Executive Committee

The Executive Committee shall be responsible for all matters of an urgent nature and for such other matters as shall be conferred by these rules or otherwise as delegated by the General Committee.

The Executive Committee shall comprise the President, the Vice Presidents, the Honorary Secretary and the Honorary Treasurer.

9.     Membership Committee 

Matters pertaining to the election of Members and or Junior Associate Members shall be vested in the Membership Committee that shall consist of five Members of which the President and Honorary Secretary shall be two.  Not less than one Member or five Members of the Membership Committee shall be a resident of New South Wales and not less than one such Member shall be a resident of Victoria.

10.     Rules Committee

The Rules Committee shall be responsible for the submission of recommendations in respect of alternations or additions to these Rules to an Annual or Special General Meeting of the Club.  The Rules Committee shall consist of five Members of which the President and Honorary Secretary shall be two.  Not less than one Member of the five shall be a resident of New South Wales and not less than one such Member shall be a resident of Victoria.

11.     Patron

11.1  The Membership Committee may make recommendations to the Annual General Meeting in respect of the election of a Patron and such person may be elected as Patron upon such recommendation by the Annual General Meeting.

11.2  A Patron shall continue to hold office until such time as an Annual General Meeting shall on the recommendation of the Membership Committee determine such office.

12.     Election of Committees and Filling of Vacancies

12.1  Subject to the provisions of Rule 7, the Office Bearers, the General Committee, the Membership Committee and the Rules Committee shall be elected at the Annual General Meeting from persons nominated for such office by an Ordinary Member in accord with the provisions of Rule 

12.2 In the event that not less than five Ordinary Members shall so request that such vote shall be conducted by secret ballot.

12.3  In the event that any casual vacancy shall occur in any of the Committees of the Club then the General Committee shall have power to fill such vacancy and retire at the Annual General Meeting next following and shall be eligible for re-election.

13.     Nomination of Office Bearers and Members of Committee

13.1  On or before December 1 in each year, and Ordinary Member may give notice in writing to the Honorary Secretary of the nomination of any Ordinary Member for election as on Office Bearer or Member of the General Committee and/or of the Membership Committee and/or of the Rules Committee.  Persons so nominated shall be eligible for election accordingly.

13.2   The General Committee shall have power to nominate Ordinary Members for election Office Bearers or Members of the Committees of the Club.

13.3  The notice calling an Annual General Meeting in accord with Rule 13.1 shall contain a list of the names of the members of the Committee of the Club and Office           Bearers retiring and the names of the members nominated in accord with the provisions of Rules 13.1 and 13.2.

14.     Quorum

14.1  The quorum for an Annual General Meeting or Special General Meetings shall be 15 people comprising Ordinary Members, Associate Members and Honorary Life Members.

14.2  The quorum for the General Committee for the purpose of conducting ordinary business shall be four people.

14.3  The quorum for the General Committee for the purpose of conducting business in respect of matters the subject of Rule 19 shall be seven people.

14.4  The quorum for the Executive Committee shall be four people.

14.5  The quorum for the Membership Committee shall be three people.

14.6  The quorum for the Rules Committee shall be three people.

15.     Voting

Each Member of any Committee of the Club shall have one vote and the Chairman shall have a casting vote.

16.     Annual General Meeting

An Annual General Meeting of the Club shall be held at such place and hour and on such day in the month of December or January as the General Committee may appoint.  Particulars of resolutions to be brought forward at the Annual General Meeting must be received by the Secretary on or before December 1 in each year 14 days’ notice of the date, place, hour of the Annual General Meeting shall be sent to all Members of the Club resident in Australia together with a copy of any resolution to be moved and copies of the President’s and the Honorary Treasurer’s Reports for the preceding year.  The Reports shall relate in each instance to the year ending on November 30 prior to the Annual General Meeting.

17.     Special General Meetings

A Special General Meeting of Members may at any time be called by the General Committee and a Special General Meeting shall becalmed upon receipt of a requisition in writing, signed by 15 Ordinary Members and/or Honorary Life Members of the Club, specifying the resolution to be considered at such and no business shall be considered at such meeting of which prior notice has not been given.  Fourteen days’ notice shall been given to all Members, notifying the date, place and hour of such Special General Meeting.

18.     Subscriptions

The Subscription for Members shall be determined in respect of each year by the Executive Committee and shall be payable on the election of the Honorary Treasurer, and thence forward on January 1 of each year.  If he payment of the subscription by New Members be not made within one calendar month after the election, the Member’s name shall be erased from the list of Members, unless the General Committee otherwise direct.  Any Member whose current year’s subscription shall be unpaid on January 1 shall receive notice from the Honorary Treasurer and if his subscription shall lose all privileges of membership from the date until he shall have paid his subscription.  If such subscription not be paid on May 1, he shall cease from that time to be a Member of the Club, unless he can justify the delay to the satisfaction of the General Committee.  Any Member desiring to resign must signify his intention in writing before January 1, otherwise he shall be liable for the current year’s subscription provided that no subscription shall be payable by:

 

18.1  International Members.

18.2  Honorary Life Members.

18.3  Members who shall have attained the ago of 85 years.

18.4  Junior Associate Members.

19.     Resignation of Members

Should the conduct of any Member, either in the opinion of the General Committee or of any 12 Members of the Club, who shall certify the same to the General Committee, be regarded as injurious to the interest of the Club or incompatible with its objects, as defined in Rule 2, the General Committee shall have the power, after investigation, to recommend in writing, such Member to resign.  If the Member so recommended, provided that no Subscription shall be payable, shall not comply within 14 days, the General Committee shall then call a Special General Meeting, and, if such Meeting agree by ballot by a two-thirds majority of such Members present and voting on the expulsion of such Member, the Member’s name shall be erased from the list of Members and he shall subject to the provisions of Rule 20 forfeit all privileges of membership.

20.     Disputes and Mediation

20.1  The grievance procedure set out in this Rule applies to disputes under these Rules between:

a      a Member and another Member; or

b      a Member and the Club.

20.2  The parties to the dispute must meet and discuss the matter in dispute and, if possible, resolve the dispute within 14 days after the dispute comes to the attention of all of the parties.

20.3  If the parties are unable to resolve the dispute at the meeting, or if a party fails to attend that meeting, then the parties must, within 10 days, hold a meeting in the presence of a mediator.

20.4  The mediator must be:

a)    a person chosen by agreements between the parties; or

b)     in the absence of agreement:

i)      in the case of a dispute between a Member and another Member, a person appointed by the General Committee of the Club; or

ii)     the case of a dispute between a Member ad the Club, a person who is a mediator appointed or employed by the Dispute Settlement Centre of 
       Victoria (Department of Justice).

20.5  A Member of the Club can be a mediator.

20.6  The mediator cannot be a Member who is a party to the dispute.

20.7  The parties to the dispute must, in good faith, attempt to settle the dispute by mediation.

20.8  The mediator, in conducting the mediation, must:

a)    give the parties to the mediation process every opportunity to be heard; and

b)     allow due consideration by all parties of any written statement submitted by any party; and

c)     ensure that natural justice is accorded to the parties to the dispute throughout mediation process.

 

 

The mediator must not determine the dispute.

If the mediation process does not result in the dispute being resolved, the parties may seek to resolve the dispute in accordance with the Association Incorporation Act or otherwise at law.

21.     Alternation of Rules

Alterations and additions to the rules shall only be made by a majority not less than two thirds of the Members (other than Junior Associate Members and International Members) present and voting at a General Meeting.

22.     Affliliation

The Club shall at times make its best endeavours to be affiliated with:

22.1  Tennis Australia.

22.2  The Council of the International Clubs.

23.     Dissolution

23.1  Notice of any motion n respect of the dissolution of the Club must be given in writing to the Honorary Secretary and shall be signed by not less than 15 Ordinary Members and/or Honorary Life Members.

23.2  Within 60 days of receipt of a motion for dissolution duly signed, the Secretary shall forward to each Ordinary Member and Honorary Life Member of the Club a ballot paper returnable within a period of 60 days.

23.3  Any motion for dissolution of the Club shall be passed only upon a majority on not less than 75 per cent of the Ordinary Members and Honorary Life Members voting in such postal ballot.

23.4  In the event of the dissolution of the Club, all of the funds arising upon such dissolution shall be paid to Tennis Australia (or its successor) for the purpose of an establishment of a fund to be known as “The International Club Junior Fund” and such fund may be applied at the discretion of Tennis Australia for the benefit of junior tennis.